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PERSONAL/TRAVEL
REIMBURSEMENT 60-DAY POLICY
Boise State University
reimburses employees for business expenses as well
as entertainment and travel expenses under an
“accountable” business expense reimbursement plan.
To prevent the reimbursement from being taxable,
IRS rules require an employee to provide adequate
accounting of expenses to the employer within a
reasonable period of time. The IRS defines
“reasonable period of time” as 60 days.
To comply with these
regulations, effective immediately, all travel,
entertainment, and business expense reimbursements
submitted more than 60 days after the date of
expense (or completed travel) will be considered
taxable income to the traveler, unless a reasonable
justification for an exception is provided. If a
reasonable justification for an exception is not
submitted and approved, the amount of the
reimbursement will be forwarded to Payroll and
included on the employee’s Form W-2.
If you have questions regarding
this policy, please contact:
Carol Joyce, 62929, with
questions related to personal reimbursements
Peggy Davis, 61539, with
questions related to travel reimbursements
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