Accounts Payable

Mileage Rates and Meal Info

What is in-state per diem rate?

$30/day

What is state mileage reimbursement rate?

58.5 cents/mile beginning July 1, 2008

What is partial day meal breakdown?

25% Breakfast:
if the actual departure time is 7 AM or before, or if the return time is 8 AM or after.
35% Lunch:
if the actual departure time is 11 AM or before, or if the return time is 2 PM or after.
55% Dinner:
If the actual departure time is 5 PM or before, or if the return time is 7 PM or after.

Travel

Hotel Preferred Rates Agreement

Travel Services is pleased to announce a Preferred Rate Agreement with LaQuinta, Baymont and Woodfield Hotels for business or leisure travel for Boise State employees.

To receive your 10% discount at these hotels via online reservations just use the booking code BSU or call and ask for the Boise State University discount.

LaQuinta: http://www.laquinta.com 1.800.531.5900

P-Card Expanded To Allow Prepaid Hotel and Hotel/Airfare Packages

Prepaid online hotel/lodging expenses are allowed for the cost of the room and taxes only and require a personal credit card at check in for ancillary room charges. Authorized ancillary room charges must be submitted for reimbursement upon return.

Documentation from the online reservation must be obtained at the time of payment and be included with the T590 form or forwarded to Travel Services with the T590# noted. Documentation for all travel related P-card charges must be received by Travel Services before the remaining travel reimbursement will be processed.

The University Travel policy requires pre-approval for travel. You must have a Travel Request and Authorization (T590 form) approved by your business unit/area before any travel expense may be incurred.
See the PowerPoint presentation. (you must have PowerPoint to view this)

For more information, contact:
Peggy Davis - Travel Services - Ext 1539
Anna Pollworth - P-Card Administrator - Ext 1795

Enterprise Car Rental Mandatory State Contract

Click Here To View Cost Table (pdf)

Peggy Davis (426-1539) and Terri Spinazza (426-2168) can also help with your questions.

Travel Policy

BSU 6180 Travel Requests and Authorizations (pdf)

Fuel Card

Add, delete, or update drivers and vehicles, pin number queries, etc.
Peggy Davis 208-426-1539

Forms

Diners Club Application Form

Field Trip/Event Informed Consent Form

Fuel Card Driver Worksheet

Fuel Card Vehicle Worksheet

General Field Trip/Event Expectations

Meal Money Sign Off Sheet

Motor Pool Charge Form

T40 Travel Expense Voucher for Reimbursement
(to be used when the 590 is misplaced)

Travel Request and Authorization T590
(available at Printing and Graphic Services)

T80 Vicinity Travel Expense Voucher

T80 Vicinity Travel Expense Voucher (3-part NCR)
(available at Printing and Graphic Services)