Accounts Payable
Procedures
Personal/Travel Reimbursement 60-Day Policy
Boise State University reimburses employees for business expenses as well as entertainment and travel expenses under an "accountable" business expense reimbursement plan. To prevent the reimbursement from being taxable, IRS rules require an employee to provide adequate accounting of expenses to the employer within a reasonable period of time. The IRS defines "reasonable period of time" as 60 days.
To comply with these regulations, effective immediately, all travel, entertainment, and business expense reimbursements submitted more than 60 days after the date of expense (or completed travel) will be considered taxable income to the traveler, unless a reasonable justification for an exception is provided. If a reasonable justification for an exception is not submitted and approved, the amount of the reimbursement will be forwarded to Payroll and included on the employee's Form W-2.
If you have questions regarding
this policy, please contact:
Carol Joyce, 62929, with
questions related to personal reimbursements
Peggy Davis, 61539, with
questions related to travel reimbursements