| Account Code
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Six digit code that specifies revenue, expense, fund balance,
asset, liability or surplus
Synonymous Terms: account, cost center, budget rollup account, object code
Examples:
311900 - Miscellaneous
Student Fees,
502000 - Postal
and Mail Services
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Appropriated Funds
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Funding source allocated by the state
Synonymous Terms: Budgeted departments
Examples:
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DDR Query
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DDR in Excel.
For instructions on how to run the report
Click
Here
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Department Detail Report |
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Report available via PeopleSoft that notes
details of transactions that impact a particular department id by period
Synonymous Terms:
Budget sheets,
end of month report
Examples:
SAMPLE note* this
is an Excel file you must have Excel to open this link. |
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Department ID |
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A Ten digit code that specifies a department
funding source as either appropriated, local or restricted
Synonymous Terms: org id, cost center, dept account
Examples: 904L101001
904A100001 |
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Department Summary Report |
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A Report available via PeopleSoft that notes
summary of transactions that impact a particular department id by period
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Fund Code |
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Four digit code previously used to identify
the fund group.
Examples: Always 9990 |
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Graduate Assistantships |
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May include student account payments made
by department sponsoring the assistantships.
Synonymous Terms: Grad Waiver
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Grants |
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Source of funding that has specific terms
and conditions associated with it.
Synonymous Terms: Sponsored Projects
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Journal Entry (JE) |
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Post a transaction, or adjust or correct
a previous entry. Will appear on Dept Detail Report with Source Code of
ONL.
Synonymous Terms: Correcting Entry, ONL
Examples: ONL |
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Local Funds |
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Funding source is locally generated department
revenue.
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NSF (non-sufficient funds) checks |
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Checks that are returned to Boise State due
to lack of funds in account. Process is two-fold. Student Financials is
involved in collecting on student accounts. Admin Acctg is involved in
process when department accounts must be debited for NSF checks.
Synonymous Terms: Bounced Checks,
Returned Checks |
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Payment Request |
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Form to complete when reimbursement or payment
is required.
Synonymous Terms: check request |
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Project/ Grant Code (PGC) |
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Alpha and/or numeric code that is used to
organize and specify activity within a specific project or grant for reporting
purposes.
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Project Period |
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Timeline of grant fund. Specifies deadline
for use of grant funds.
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Purchase Order |
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Legal contract placing order that follows
a requisition.
Synonymous Terms: PO
Examples: PO |
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Requisition |
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Internal document containing approvals that
departments submit to Purchasing with information related to a desired
purchase.
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Source Code |
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Code on dept detail report that indicates
where entry was initiated.
Synonymous Terms: HR, ONL, AP, IDC, SF |
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Spending Authority
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Approval for spending funds out of departmental
accounts.
Synonymous Terms: Budget |
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Third Party Payments
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Payments received from an outside source
to pay for student account charges, e.g. fees and/or housing..
Synonymous Terms: TP Waiver |
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Voucher
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Accounting information and vendor information
is entered on a voucher into the PeopleSoft system, thereby producing
checks and reporting information. (Accounts Payable process)
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Voucher
Upload |
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Spreadsheet is loaded into PS and check prints.
(Accounts Payable process)
Synonymous Terms: upload
Examples:
Student payments
, OIT,
Utility payments,
Motor pool
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